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Recruitment activity
Topic Started: 15 Aug 2010, 10:11 (209 Views)
NieLika
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I have three topics I wish to discuss regarding recruitment.


1) Division of work

To make sure that we won’t accidentally telegram the same nation twice (or thrice depending on how many of us is involved) we’ll have to divide the feeder regions between us. We have: The North Pacific, The South Pacific, The East Pacific, The West Pacific, The Rejected Realms, and Lazarus. I can take the East and West along with Rejected. Classlessia, do you take the rest?


2) Public report

In order to make our recruitment efforts public we’ll create a public report of some kind.

Classlessia have suggested we maintain a list of nations whom we’ve sent telegrams to, updated each time we’ve done recruiting. I have suggested that instead of listing nations we will for each particular day of recruiting activity write the number of telegrams sent. For example:

08/21/2010
9 telegrams sent (Classlessia)
7 telegrams sent (NieLika)

08/23/2010
8 telegrams sent (Classlessia)
5 telegrams sent ([nation on the reserve list])

08/24/2010
etc...


Such a list would get large pretty fast but if we strive for keeping the days on display limited to a certain number (like 15 days) it could be solved. Would it be too complex? Would it be easier to just use a list on nation names?


3) Reserves

A reserve force of volunteers could be appreciated both by us in terms of easing the work load and by people who wish to contribute but don’t want to wait for a chance in the next election. I thought of creating a list where people can sign up, and whenever an ambassdor know him-/herself to not be able to do recruiting a particular day/period, a reserve can be called in (by PM) to do recruiting in the regions the ambassador cares for (adhering to the specific telegram and advice on recruitment conduct the Foreign Ministry has agreed upon of course). The reserve will then also be responsible for giving information back to the ambassador who will then update the Public report accordingly (depending on what system of public report we adopt).

If we agree on this, this will require that we first ask of the opinion of Congress as whole before implemented though, according to Art. II, Sec. II. Clause III:

The Congress shall elect ambassadors by a majority vote from among Charter members in good standing. Ambassadors shall serve 90-day terms. Nominations for ambassador shall be open to all Charter members in good standing. The Council shall seek the advice and consent of the Congress regarding the appointment of such lesser officers as may be needed to carry out the functions of the DSA.


Discuss!
Nielika Factbook
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Juventine
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1) I won't be able to do recruiting for the time being because I'll be moving soon and the chaos that that entails suggests that I may not be able to do much of anything on a consistent daily basis. Seems like a good division of labor though.

2) For the report disbursed to the public, I don't see why just a number of nations, and perhaps which regions they're in, wouldn't be sufficient. But for our own records, I think we really need to keep a list of names and, possibly, the reaction of the nation. If we telegram three nations in the East Pacific, we can report that to the public. If one of those nations tells us to leave it alone and never contact it again, it would be wise to make a note of that. Dividing up by region should keep us from overlapping, but since nations can move between regions, it is at least possible (in theory) to contact the same nation multiple times. So I propose the following for our own records, which need not be made public:

Contact Log

15 August 2010
Republic of ZXCV, East Pacific (NieLika)
Matriarchy of LKJH, West Pacific (NieLika)
Protectorate of UIOP, Lazarus (Classlessia)

16 August 2010
Colony of ASDF, Rejected Realms (NieLika)
(and so on)

and then...

Master List
ASDF, Colony of (Rejected Realms), 16 August 2010: accepted invitation
LKJH, Matriarchy of (West Pacific), 15 August 2010: no response
UIOP, Protectorate of (Lazarus), 15 August 2010: rejected invitation
ZXCV, Republic of (East Pacific), 15 August 2010: rejected invitation, requested that we do not contact it in future

In other words, we ought to keep a day-to-day log, so we know who sent what when and to whom, and then enter that (and any reaction or other communication) into a Master Log that we can use as an overall database. From the Log we can draw the numbers we need for the public report (on August 15th three recruiting telegrams were sent...), and in the database we can have a list of everyone we've contacted.

3) I don't know that our workload is so high that we need reserves, but I'll leave that judgment to the recruiters.
Edited by Juventine, 15 Aug 2010, 16:26.
The Most Serene Republic of Juventine
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NieLika
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1) Fully understandable, and I’m under the impression you wish to focus your strength on embassy maintenance when you have the time, which I fully support.


2) Good points. I was afraid that it would make the work tedious by documenting such details but it may, as you say, serve the DSA in the long run. I think it would be proper to make the log private in the hands of the Foreign Ministry out of respect for the nations in question, but maybe I’m just paranoid and too cautious about it.

However, the more I think about it, do we have to enter every nation in the Master List database? It might get loaded pretty quickly and even if we try to keep it well organised, the only use I see with it is to avoid contacting nations that have explicitly expressed that they do not wish it to happen again. Having to check through a long list (even if sorted by alphabet) for every new telegram just to make sure seems discouraging. Easier with having a shorter list with just nations that have expressed a big no-no. Hmm, or I might have misinterpreted your intention with the log and master list? I apologise if I have.


3) I don’t think the workload is unbearable (or is it? Classlessia will have to answer that, I haven’t dared to start do recruiting yet before we have agreed on specific recruiting grounds), just wish to give people a chance to feel they contribute by action and not just thought. And it’s efficient if either I or Classlessia went on holiday for perhaps two weeks and someone else would be able to step in and temporarily fill the role, and thus keep the machinery running.
Nielika Factbook
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Classlessia
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1) & 2) My primary intention with having a list of every nation that a telegram had been sent to was merely so that we didn't send multiple telegrams to the one nation, thereby allowing us all to cover the all of the recruiting grounds (thereby getting better coverage of those regions). That it would show to the region that we were being active was only a positive consequence.
I have not once received a reply to any of my telegrams, although some nations have come to the DSA, so at least for the time being I see no issue with nations requesting not to be contacted. We could always add a note should this happen though.
Another thing that will help eliminate the need to check a long list is if we continued the practice that I have been following in going around to regions and only telegramming newly-created nations that appear on the lists of regional happenings at the regions' HQs. That way, provided we checked to see when the list was last updated, we could be sure that we were not doubling up on the same nation if we are sending messages to nations that had been created since then. This would be negated if we did begin sending telegrams to slightly older nations too though.

As can be inferred from above, I do not necessarily support the division of regions between us, but in order to get things happening, I'm happy for us to each take the regions you have suggested, NieLika, at least for the time being. Thus far I have not done any recruiting in The Rejected Realms (on account of the unsavoury history of many of these nations) or Lazarus (my thinking being that players who have been in the game before will probably have a fair idea of where they would like to reside anyway), but perhaps we should change that?

3) I have not found the workload unbearably high, but that is because we have no set targets or anything, so I have therefore only done as much as I have felt I have had time to spare for. I think Agaralia and others have had a fair point when they've said we'd get better coverage if we had more recruiters, but my concerns over their accountability outweighs this advantage in my mind. However, if we set strict rules for any assistants to follow, then perhaps this can be overcome.
Shayn Ellis-Gray
Minister of International Relations
The Eco-socialist Commonwealth of Classlessia
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NieLika
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1) Sweet! We can first see how this works out and if we feel it’s more efficient by not dividing the regions then we’ll change it. Hmm, you’re right about the Rejected Realms since I only thought about getting a large coverage first. Although I’d like to give Lazarus a chance since people returning might still look for alternatives. We can both approach the region whenever we feel for it then, but keep the pacific feeder regions divided for now. Only recruiting new arrivals as they appear in regional happenings is an excellent strategy. I still believe that by having the regions divided between us will further help negate all possible accidents.

2) By keeping the regions divided plus approaching only newly-created nations may then not need us to keep a list of nations just to make sure. Then it perhaps will be enough by making the number of nations contacted for a day public, while keeping private notes on response important for us to know. Then we might not need to run a database, but that’s just what I feel at the moment.

3) Yes, those who sign up will have to heed to the conduct the ambassadors have set up. Risks will always be present, but since we’re the ones who pick the reserves to act as recruiters then we’ll perhaps keep it at a minimum. I think we could create a thread starting something like this:

Thread; Recruitment reserve force
 

The Ambassadors of the Foreign Ministry are very determined in carrying out their duties of recruiting new nations to this fair region. However, an Ambassador has naturally other duties to perform as well and will therefore not be present every day. For every time an Ambassador knows to be inactive, a reserve may be called in to continue the recruitment efforts. There are some guidelines and recommendations you should know of first before you want to volunteer:


1) Signing up does NOT automatically mean you can immediately go out and recruit at free will. An Ambassador will contact you and assign you the task for a specific period of time whenever your assistance is needed due to brief non-attendance. The Ambassador may also tell you which specific feeder regions you should recruit in during that time.

2) Right now, recruitment is only done by telegram sent to individual nations, and never through the Regional Message Board. The standard telegram currently in use is this one (don’t forget to fill in the name of the receiver and your own):

Telegram
 
Greetings [nation]<nation to be recruited>[/nation]>!

Do you believe in equality, democracy and freedom? If so, the [region]Democratic Socialist Alliance[/region] could be the region for you. We are a large and active region that caters to all, from the serious and enthusiastic player right through to the casual player just looking for a little fun now and then. New nations are warmly welcomed to our region, and we would be most pleased if you would join us.

For more information, see http://democratic-socialist-alliance.wikidot.com/ or http://s1.zetaboards.com/DemocraticSocialist/index/.

Sincerely,
[nation]<your name>[/nation]
Reserve recruiter of the [region]Democratic Socialist Alliance[/region]

3) To avoid that the same nations will be contacted twice, send only a telegram to newly-created nations that appears on the lists of regional happenings at the regions' HQs.

4) Remember guideline no. 1?, When signed up, wait for an Ambassador to call you in. It will be done both by Telegram and PM just to make sure. When the Ambassador have returned and are able to continue do recruitment, you will cease recruiting and wait for the next opportunity.


Nations listed as reserves:
<none at the moment>


Sign up below if you wish to help out from time to time as a reserve!



Opinions?
Nielika Factbook
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Classlessia
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1) Actually, yes, I agree with you that it could still be worthwhile to recruit from Lazarus. Seeing as we've split the other regions, I guess it would be easiest if just one us takes it too. I'm happy to take it unless you'd like to.

2) Agreed. If we keep the regions split up between us, then I doubt we'll need to keep any substantial database.

3) That sounds like a very good idea! I think it strikes a good balance between managing risks and allowing other nations to lend some of their energy. I would only make a few minor changes to what you have written, although I suspect Juventine will have more suggestions to make. :P


Quote:
 
The Ambassadors of the Foreign Ministry are very determined in carrying out their duties of recruiting new nations to this fair region. However, an Ambassador naturally has other duties to perform as well, along with the interuptions of real life, so will therefore not be able to carry out recruitment every day. For every time an Ambassador knows that they shall be inactive, a reserve may be called in to continue the recruitment efforts. There are some guidelines and recommendations you should know of first before you want to volunteer:


1) Signing up does NOT automatically mean you can immediately go out and recruit at free will. An Ambassador will contact you and assign you the task for a specific period of time whenever your assistance is needed due to brief non-attendance. The Ambassador may also tell you which specific feeder regions you should recruit in during that time.

2) Right now, recruitment is only done by telegram sent to individual nations, and never through the Regional Message Board. The standard telegram currently in use is this one (don’t forget to fill in the name of the receiver and your own):


Quote:
 
Greetings <nation to be recruited>!

Do you believe in equality, democracy and freedom? If so, the [region]Democratic Socialist Alliance[/region] could be the region for you. We are a large and active region that caters to all, from the serious and enthusiastic player right through to the casual player just looking for a little fun now and then. New nations are warmly welcomed to our region, and we would be most pleased if you would join us.

For more information, see http://democratic-socialist-alliance.wikidot.com/ or http://s1.zetaboards.com/DemocraticSocialist/index/.

Sincerely,
[nation]<your name>[/nation]
Reserve recruiter of the [region]Democratic Socialist Alliance[/region]



3) To avoid contacting nations that have been contacted previously, send telegrams only to newly-created nations that appear on the lists of regional happenings at the regions' HQs. Make sure that the nations that you send a telegram to are not in a banned WA category and that their Civil Rights and Political Freedoms ratings are at at least 'Some'.

4) Remember guideline no. 1?, Once signed up, wait for an Ambassador to call you in. It will be done both by Telegram and PM just to make sure you get the message. Once the Ambassador has returned and is able to resume recruitment, you will cease recruiting and wait for the next opportunity.


Nations listed as reserves:
<none at the moment>


Sign up below if you wish to help out from time to time as a reserve!
Edited by Classlessia, 19 Aug 2010, 05:16.
Shayn Ellis-Gray
Minister of International Relations
The Eco-socialist Commonwealth of Classlessia
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NieLika
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1) You can take it if you want. Feels like I’m spinning between two different work areas anyway (not that I complain hehe).

2) Still, we can work out some public report but we can put that on hold until later when we feel we’ve progressed in other areas first, instead of trying to tackle many issues at once.

3) Excellent! Yes, I shall await Juventine’s response with excitement as well and see if it needs further improvement. Thank you! I can go ahead and create the thread once it has everyone’s approval.
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Classlessia
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1) I'll take it. It sounds like you'll be somewhat pressed for time for the next little while, and Juventine is going to be practically non-existent, so it seems only fair that I should take a small increase in workload.

2) Agreed. It shouldn't be very hard at all to do, but I think it can be put on the backburner for a little bit while time constraints are a bit of an issue.

3) Wonderful. :)
Shayn Ellis-Gray
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The Eco-socialist Commonwealth of Classlessia
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NieLika
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1) Thank you.

3) Since we won't know when Juventine is to return perhaps it's proper to introduce it right now anyway. What do you think?
Nielika Factbook
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Classlessia
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Perhaps you are right. We can always easily make any small changes in grammar etc., and we can also always make larger changes at a later date if Juventine objects to anything.
Shayn Ellis-Gray
Minister of International Relations
The Eco-socialist Commonwealth of Classlessia
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